Reminder: Reporting Incidence of Prohibited Behavior

This is a reminder that school units need to enter Incidence of Prohibited Behavior Data into the Infinite Campus Behavior tab. Guidance regarding the entry of Incidence of Prohibited Behavior Data is available at the following website: 

 http://www.maine.gov/education/medms/BehaviorGuidance/behaviorguidance.htm 

You may also wish to review training on this reporting.  Visit:  http://www.maine.gov/education/lds/sessions.html and scroll to the session: Reporting Behavior Data – 14 Dec 2009.

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Graduation Rate (ACGR) Training – 3 November 2010

Two Just-in-Time webinars will be offered on 3 November 2010 focusing on the ACGR reports.  Both webinars will cover the same material and will be recorded for future use/training.  Attendees will need to sign into Moodle to register for the course using one of the links below. Note: there may be a time lag after registering for the course to receiving the confirmation email.

 The AM Session will be from 9-10:30AM.  Use the following link to register:

  http://slds.me/moodle/course/view.php?id=65

The PM Session is scheduled from 2:30-4:00PM. Use the following link to register:

  http://slds.me/moodle/course/view.php?id=66

 Training / Informational webinars Training/Informational webinars are developed to help users understand the following components of the ACGR:

  • Understanding the start status options
  • Understanding the end status options
  • Understanding the validation process
  • Understanding the certification process

Administrative Letter 21 Published – Completers, Dropouts, Cohort and Transfer Certifications

Completers, Dropouts, Cohort, and Transfer Certifications

ADMINISTRATIVE LETTER: 21
POLICY CODE: JF

TO: Superintendents of Schools and School Administrators for 60% Publicly Funded Schools
FROM: Angela Faherty, Ph.D., Commissioner of Education
DATE: October 20, 2010
RE: Completers, Dropouts, Cohort, and Transfer Certifications

Validation and certification of the completer report, dropout report, cohort report, transfer-in report and transfer-out report for the 2009/10 school year must be completed by November 15, 2010.

Topics in this letter:

  • Explanation of Maine’s graduation rate
  • Validation and certification process: Due date: November 15, 2010
  • Impact of Adjusted Cohort Graduation Rate (ACGR) on Adequate Yearly Progress (AYP)
  • Training / Informational webinars

Explanation of Maine’s graduation rate. Beginning with the 2008/09 school year, Maine began using the new federal ACGR methodology for calculating the graduation rate. The intent of this federal regulation is to standardize methodologies across states, to provide more consistency in reporting and to make better comparisons across states.
The 4 year ACGR for the 2009/10 school year will serve as the graduation rate that is used in AYP determinations for the 2010/11 school year.

The 4 year on-time ACGR is calculated as follows:

  • Number of students that graduated between 2006/07 and 2009/10 who were also 9th graders for the first time in 2006/07 divided by the total number of students who were 9th graders in 2006/07 plus students who transferred into the school minus students who transferred out of the school during those 4 years.

In an attempt to show a clearer picture of Maine’s high school student population, the Department will calculate an additional rate called the 5 Year Adjusted Cohort Graduation Rate. This rate is based on the same basic formula as the 4 year ACGR, but includes the additional year.

At this time, the 5 year rate will be used for comparative purposes only.

The 5 year ACGR is calculated as follows:

  • Number of students that graduated between 2005/06 and 2009/10 who were also 9th graders for the first time in 2005/06 divided by the total number of students who were 9th graders in 2005/06 plus students who transferred into the school minus students who transferred out of the school during those 5 years.

More detailed information for deriving the ACGR formula can be obtained from the Maine Department of Education document titled “School Administrators Guide to Maine’s New High School Graduation Rate Calculations” which can be found at http://www.maine.gov/education/gradrates/gradratefaq.pdf . Validation process:
All validations must be done through the new report called the “Graduation Cohort Validation Report”. This report opens in Excel and is to be used for validating completers, dropouts, cohorts, transfer-ins, and transfer-outs. Please see the document titled Graduation Cohort Validation Report Instructions located at http://www.maine.gov/education/gradrates/validate_inst.html for detailed instructions.

Validation and certification process

The Graduation Cohort Validation Report should be submitted on or before November 1, 2010 so as to allow the Department adequate time to analyze and respond to your requests in time for you to be able to certify all the other required parts by November 15, 2010. Graduation Cohort Validation Reports received after November 1, 2010 may not be reviewed in time for you to certify by November 15, 2010. Your completed Graduation Cohort Validation Report should be emailed as an attachment to Richard Bergeron at Richard.Bergeron@maine.gov . School administrative units with more than one high school are asked to submit separate emails for each high school.

Certification process
:
In an attempt to make the graduation certification process easier, we have modified it slightly this year. All five certifications will now be due on the same date; November 15, 2010. The five certifications are:

  1. Completers Report
  2. Dropouts Report
  3. Cohort Report
  4. Cohort Transfer-In
  5. Cohort Transfer-Out

In addition, we have modified the reports slightly. The above-named reports are in PDF format. Do not send these reports back with change requests.  These reports should be printed, signed by the Superintendent and faxed to 207-512-1150 no later than November 15, 2010. Do not fax these reports unless they are 100% accurate, as these are the counts that will be used for the calculation of subsidy.

All public high schools as well as all 60% publicly funded secondary schools are required to certify this data.

The letter continues…

———————————————————————————————

Reference: Administrative Letter #21

Contact: Rick Bergeron, statistician and enrollment consultant, at 624-6799 or Richard.Bergeron@Maine.gov

ARRA Web-Based Reporting – Available Now

Informational Letter #6:

“The ARRA web-based monthly reporting template has been refined and is available now. Please enter any June expenditures that occurred after the template was closed on June 25, 2010, as well as current July expenditures. School administrative units must report by the 30th of each month the ARRA expenditures for each of the federal programs.”

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Reference: Informational Letter #6

Contact:  Jaci Holmes at 624-6620 or email at jaci.holmes@maine.gov

Release of High School Graduation Rates

Excerpt from Informational Letter #5:

“With this letter we are releasing the 2008-09 graduation rates for all public high schools and private 60% publicly funded schools in Maine. These rates use the new, federally mandated, Adjusted Cohort Graduation Rate method, described below and in Administrative Letter #14, dated October 1, 2009.

All high schools have previously seen their own 2008-09 graduation rates and worked with Department staff to ensure that all data and coding for students are accurate.

This letter summarizes the new method for calculating the graduation rate, how the new method differs from the old, limitations of the new method, transition and training, and provides additional information.”

The letter continues…

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Reference: Informational Letter #5

Contact: Rick Bergeron, statistician and enrollment consultant, at 624-6799 or Richard.Bergeron@Maine.gov or Rachelle Tome, Title I director, at 624-6705 or Rachelle.Tome@Maine.gov

Get your iPhone, iPod Touch, and iPad ready for 2010-2011 Training!

If you’re on the run and need to access the Maine SLDS Data Quality Training Program site (in Moodle), or need to participate in a live “Just-in-Time” webinar, you can now use your Apple mobile device.  Navigate to the training site, and click on “Mobile Training Instructions”, found in the upper left-hand corner.

Instructions for Special Education Tuition & Board Report (EF-S-07)

Excerpt from Administrative Letter #55:

“The official 2009-2010 Special Education Tuition & Board Report (EF-S-07) for each school administrative unit is now available through the Maine Education Data Management System (MEDMS). This web-based Special Education Tuition & Board Report (EF-S-07) is available on the Special Services Report Forms website:

http://www.maine.gov/education/forms/specservices.htm

==================

Reference: Administrative Letter #55

Due date:  September 15, 2010

Contact: Denise Towers at (207) 624-6655 or denise.towers@maine.gov